What SafeContractor asks a contractor for
The full list, in plain words, from SafeContractor's own published criteria. See what RAMS AI keeps and writes for you, and what's yours to hand in.
We get your paperwork ready. The scheme assesses you.
SafeContractor
Their core paperwork checklist, then the sustainability questions aligned to PAS 91.
SafeContractor asks for 30 things. RAMS AI keeps or writes 21 of them for you as you work.
Kept for you as you work (14)
- Health and safety policy, signed within the last 12 months
- Signed by the person at the top, saying who is responsible for what. Reviewed every year.
- Risk assessments and method statements from the last 12 months
- Site-specific RAMS, signed off on real jobs.
- Training, toolbox talks and inductions, with records
- The talks given and the inductions done, each with who signed.
- A construction phase plan where the firm is the only contractor
- Only for jobs done direct for a client.
- Site checks, and what changed after them
- Walk-rounds on jobs, and the policy's yearly review.
- Talking to the workforce about safety
- Toolbox talks, and the policy's section on it.
- How the firm manages safety: the arrangements
- Inside the policy: risk assessment, training, COSHH, PPE, first aid, accidents, fire and the rest.
- Drugs and alcohol
- A section of the health and safety policy.
- Competent health and safety advice
- Who the firm goes to, named in the policy.
- Accident and near-miss records
- Incident reports, and the policy's section on RIDDOR. Schemes ask for three years' figures.
- Checking the subcontractors you bring in
- The policy says how they are checked; their cards on file show it was done.
- COSHH assessments
- Only if the firm uses something that could harm health: one for each substance.
- Welfare on site
- A section of the health and safety policy (CDM Schedule 2).
- Working with the principal contractor and other trades
- Handover records with the site manager's Seen on them.
Written for you from a few answers (7)
- Your duties under CDM 2015
- Which role the firm takes and how it meets it: the CDM section of the health and safety policy.
- Environmental policy
- A small firm may hand in a signed statement rather than a policy. Ours is both.
- Quality policy
- A small firm may hand in a signed statement rather than a policy. Ours is both.
- Equality, diversity and inclusion policy
- The schemes call it fairness, inclusion and respect.
- Statement on slavery and human trafficking
- Advisory for firms under £36 million turnover. Ours is a statement to hand over, not the legal one.
- Anti-bribery and corruption policy
- With how a concern is raised, and fair competition.
- Data protection policy and privacy notice
- The policy, and the one-page notice given to people.
Yours to supply: snap it once, and we remind you before it runs out (9)
- Everyone's cards and tickets, in date
- CSCS and trade cards on file for each person, with their end dates.
- Employers' liability insurance
- £5 million minimum, the law if the firm employs anyone. The certificate, with its end date.
- Public liability insurance
- The certificate, with its end date. Every scheme asks.
- Professional indemnity insurance
- Only if the firm designs. Most subcontractors don't need it.
- Plant and kit with inspection records
- The kit list, with each item's last inspection and the next due.
- Enforcement action in the last five years
- You declare it on the scheme's own form: any HSE notices or prosecutions.
- Who the firm is
- Typed on the scheme's own form: company number, VAT number, UTR, address.
- Accounts for the last two years
- Upload them and they go in the pack.
- Waste carrier registration
- Only if the firm carries its own waste. Upload the registration.
Checked against SafeContractor's published criteria and the SSIP core criteria on 15 Sep 2026.
The sources
- SafeContractor: SME brochure (the paperwork checklist and PAS 91 topics), ref SC_176 (4 Mar 2023)
- SafeContractor: contractor plans (Standard, Assisted, Express, Premier) (15 Sep 2026)
- SafeContractor: What documents do I need to gain SSIP certification (19 Oct 2021)
- SSIP Core Criteria (4 Sep 2026)
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