Frequently Asked Questions About RAMS AI

Answers to common questions about RAMS AI, our safety document modules, the Free and Professional plans, team features, data security, and CDM 2015 compliance.

What is RAMS AI?
RAMS AI is a cloud-based platform built by United Applications Ltd that helps construction professionals create Risk Assessments and Method Statements (RAMS) along with other safety documents. It uses AI to speed up the writing process while keeping everything aligned with UK CDM 2015 regulations.
Who is RAMS AI designed for?
The platform is designed for principal contractors, subcontractors, site managers, health and safety officers, and anyone responsible for producing construction safety documentation in the UK.
Do I need any special software or hardware to use RAMS AI?
No. RAMS AI runs entirely in your web browser, so you can use it on any computer, laptop, or tablet with an internet connection. There is nothing to install.
Is RAMS AI compliant with UK regulations?
Yes. Every template and AI suggestion is aligned with the Construction (Design and Management) Regulations 2015 (CDM 2015) and UK health and safety best practice. The platform's hazard library is based on recognised UK standards.
Who is United Applications Ltd?
United Applications Ltd is a British software development company registered in England and Wales (Company No. 16955835). We specialise in building compliance-focused business tools, and RAMS AI is our flagship product.
What types of documents can I create?
RAMS AI supports five core document types: RAMS (Risk Assessments & Method Statements), Construction Phase Plans (CPP), COSHH Assessments, Toolbox Talks, and Site Inductions. Each module has its own guided wizard. You can learn more about each module on our RAMS Generator, CPP, COSHH, Toolbox Talks, and Site Inductions pages.
How does the AI help me write documents?
The AI can generate method statement content based on the work activities you describe, suggest relevant hazards and control measures, check your document for inconsistencies, and recommend appropriate permits. You remain in full control and can edit everything the AI produces.
Can I reuse content across multiple documents?
Yes. Documents are organised under jobs and clients, so you can build up a library of work over time. The hazard library lets you save custom items for quick reuse across future documents.
How does digital sign-off work?
When your document is ready, you can collect digital signatures from operatives. They draw their signature directly on a phone or tablet screen, removing the need for printed paperwork. Signed-off documents are locked and stored as a permanent record.
Can I export or print my documents?
Yes. All documents can be exported as professionally formatted PDFs that are ready for submission to clients, principal contractors, or regulatory bodies. You can also download free blank templates to fill in by hand.
Is RAMS AI free to use?
Yes. Every document is free for one new job a month: RAMS, COSHH, permits, toolbox talks, inductions and plans. Yours to print, send and sign, with no card and no watermark. Professional adds unlimited jobs and everything that runs the job around the documents, and you get 30 days of it free when you sign up.
What's free, and what does Professional cost?
Every document is free for one new job a month: RAMS, COSHH, permits, toolbox talks, inductions and plans. RAMS AI Professional is £39.97 a month, or £397 a year, for the whole firm. It adds unlimited jobs and everything that runs the job around the documents. You get 30 days of Professional free when you sign up, with no card. See the Plans & Pricing page for details.
How does the money-back guarantee work?
If you go ahead with Professional and it hasn't earned its keep inside 60 days of your first payment, tell us and we refund every penny. No questions asked. One refund per firm.
What if we're a bigger outfit?
RAMS AI is built for subcontractors and small teams — the firms who have to get paperwork to a main contractor before they can start. If you are running a larger operation with an office as well as site staff, our sister product HubTrack is coming soon and is built for that.
Do I need a card to start?
No. Sign up, make your first job and every document for it, and try Professional for 30 days, all without a card. You only add a card if you decide to keep Professional.
Can multiple people work on the same account?
Yes. On Professional you can invite as many colleagues as you like and set what each of them can do: full access, a normal login, or look only. Adding people costs nothing extra; the price is for the whole firm.
Is there a limit on team members?
No. On Professional, everyone in the firm gets their own login at no extra cost. The price is for the firm, not per seat.
How does document sharing work?
Documents can be shared within your organisation. The platform tracks who created and last edited each document, and includes an audit log so you always know what changed and when.
How do operatives sign a document?
Send them a link by email, or show the QR code on site and let them sign on their own phone. Every signature is stamped with who signed and when, and shows on the finished document.
Is my data secure?
Yes. RAMS AI uses industry-standard security practices including encrypted connections (HTTPS), secure session management, and database-level encryption. We never share your data with third parties.
Do you offer two-factor authentication?
Yes. Two-factor authentication (2FA) using authenticator apps is available on all accounts for an extra layer of account security.
Where is my data stored?
Your data is stored on secure, managed cloud infrastructure. As a UK company, we take data protection seriously and operate in compliance with UK data protection requirements, including the UK GDPR. For more information, see ICO UK GDPR guidance.

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